Why a clause library?
A lease abstract has three parts: key dates, financials and critical clauses. Dates and rent are easy to tabulate; clauses usually end up as free text in a spreadsheet — or nowhere. Then a renewal option lapses because nobody noticed the notice window, a tenant sublets without consent, or reinstatement costs at exit come as a surprise. A clause master gives every clause a type, a place and a date.
Clauses worth tracking
- Renewal option — who can renew, for how long, the notice deadline and the rent on renewal.
- Early termination / break — who can exit, from when, with what notice and penalty.
- Exclusivity / non-compete — for example, no other café in the mall.
- Right of first refusal — on adjacent space or a sale.
- Subletting and assignment, reinstatement at exit, holding over, signage rights, escalation caps, insurance and indemnity, force majeure and repairs.
How it works in LeaseHub360
- Set up your clause master. The standard list is ready the first time you open it; rename, add or retire clause types to match how your team abstracts leases.
- Record clauses on the lease. While the lease is a draft (or through an amendment later), add each clause with its summary, clause number, page and — if you like — the exact deed wording.
- Add the dates that matter. An act-by date (the last day to exercise an option or give notice) feeds the dashboard and alerts; a takes-effect date records when the clause bites.
- Stay on top of it. The Critical Clauses report lists every clause in the portfolio, soonest deadline first — and clauses carry into every renewal or amendment version.
Clauses and lease extraction
When you import a lease deed PDF, LeaseHub360 reads the key terms — parties, dates, rent, escalation, lock-in, notice and deposit — and shows the page each one came from. Clauses are then recorded against the lease with the same page reference, so anyone can check the deed in seconds.
Frequently asked questions
What is a lease clause library?
A standard list of the clause types your company tracks — renewal option, break clause, exclusivity and so on — so every lease is abstracted the same way and clauses can be searched and reported across the portfolio.
Can we add our own clause types?
Yes. The clause master starts with 12 standard types; admins can rename them, add new ones (for example parking rights) and deactivate ones they don't use.
Will we be reminded before an option expires?
Yes. Give the clause an act-by date and it appears in the dashboard's notice deadlines and in the notice-deadline alerts, counting down to the date.
Can clauses be changed on an active lease?
Clauses are part of the lease's terms, so they are changed through an amendment that goes for approval. Marking a clause exercised or waived can be done directly.
Is the clause master included in every plan?
Critical clauses are an add-on that we switch on for your company.
See it with your own leases
Start a free trial, or book a demo and we'll set it up with a few of your leases.